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4 Tips for Covering Vacations for Co-Workers

June 28th, 2016

As one of the leading recruiting agencies in Houston, Murray Resources knows vacation is a lot more fun when you’re the one going on it. However, sometimes, you have stay behind and man the office while your co-workers are taking time off. What can you do to ensure that everything goes smoothly – so they can rest easy while away?

Here are some tips to help you:

Tip #1: Plan.

Don’t schedule important meetings or deadlines during the time your co-worker is away. If that’s not possible, make sure you’re well prepared to fill in for your co-worker during a big meeting, or take a project over the finish line if they’re going to be gone when it’s due.

Tip #2: Connect.

Your co-worker will no doubt be busy in the weeks before their trip. However, it’s important for you to meet with them before they leave to talk about what tasks you need to take on and discuss any details you don’t understand. You want to ensure you feel confident covering while they’re away, so don’t be afraid to ask questions. Keep in mind, you don’t want to be sending them an emergency email smack in the middle of their vacation because you didn’t ask about something you don’t understand.

Also, set limits on what you’re supposed to do. For instance, don’t finish a project and submit it to your boss. Just agree to get a draft going.

Tip #3: Discuss.

Speaking of, there may be a time or two when you do, in fact, need to reach out to your employee while on vacation. But only when there’s a serious issue and only they have the answer or can make the decision. Before they leave, talk about what would constitute such an emergency and how you can reach them best. Find out where they’ll be staying and what time zone they’ll be in.

Tip #4: Create.

Make sure they create an “I’m away” message for email and voicemail. If you’re the point person while they’re away, also make sure they direct co-workers, clients and prospects to you in their away messages.

Extra work can feel annoying. But think of it this way: Filling in for someone else is actually a great work opportunity. You get the chance to learn new skills, make new connections, and gain a deeper understanding of your company, all while helping a co-worker out. It’s a win-win.

Are you ready for a permanent vacation from your existing job? Call the experts at Murray Resources. As one of the leading recruiting agencies in Houston, we can assist you with the entire job search process – from crafting a strong cover letter to preparing for interviews – all so you can find job opportunities that are a great fit for your skills and background.

Ready to get started? Contact us today.

 

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