After the Interview: How to Write the Perfect Thank You Note

August 9th, 2011

You nailed the job interview. Now all you have to do is sit back and wait for the offer, right? Wrong. As one of Houston’s top recruitment firms, we’re here to tell you that you still have some work to do.

You may think it sounds old-fashioned, but it’s important to write a thank you note to the person or people who interviewed you. In fact, according to 2011 data released by CareerBuilder, 22% of hiring managers say they are less likely to hire a candidate if they don’t send a thank you note after an interview. That’s nearly 1 in 5. And yet, only about half of all job candidates actually send out thank you notes.

The lesson learned is that in this job market, you need to do everything possible to not only follow proper etiquette, but also set yourself apart in the process. Here are some suggestions to help you:

Ask for business cards.

In your interview, you should ask each person interviewing you for a business card. That way, you will have the proper spelling of their name (is it Cindy or Cindi or Cyndi?), as well as their title and contact information. If you don’t address them correctly, they will certainly notice.

Follow the format.

Writing an interview thank you letter isn’t rocket science. It simply involves following a format and customizing each letter for the position and the recipient.

Your letter should:

  • Thank the interviewer for their time
  • Repeat why you are right for the position and restate your enthusiasm for the opportunity
  • Include any interesting details or commonalities that may have come up during the interview
  • Close by stating you look forward to hearing from the interviewer

Here’s an example:

Dear Michael,

Thank you so much for taking the time to interview me yesterday. After learning more about the sales opportunity, as well as your company, the position seems like an excellent match for my skills and interest.

As we discussed, I have a proven track record of success, including increasing sales by 5% with my past employer. In addition to my sales abilities, I feel my energy, drive, and people skills would be an asset to your company.

I am very interested in the position and would welcome the opportunity to work at ABC Inc. I look forward to hearing from you soon.


Your Name Here

So should you send your thank you note via mail or email?

It depends on the industry. For instance, if you’re applying for a job in IT or with a technology company, email works best. However, for most other industries, mail is fine.

Whatever you do decide, be sure to send your thank you note as soon as possible, preferably the same day or day after your interview.

If you’d like more job search tips, check out our blog posting about leveraging the power of LinkedIn to find a job. Or if you’ve been out of the Houston job market for a while, here are some ideas for re-entering the workforce.

If you’d like additional help from Houston’s top recruitment firm, please contact Murray Resources. We can provide you with access to Houston jobs that you will not find anywhere else. Learn more now…

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